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Microsoft Access Question


CREATING AND MODIFYING TABLES AND OTHER DATABASE OBJECTS

GETTING STARTED

  • Open the file SC_AC16_1a_FirstLastName_1.accdb, available for download from the SAM website.
  • Save the file as SC_AC16_1a_FirstLastName_2.accdb by changing the “1” to a “2”.
  • Hint: If you do not see the .accdb file extension in the Save As dialog box, do not type it. Access will add the file extension for you automatically.
  • To complete this Project, you will also need to download and save the following support file from the SAM website:
    • Support_SC_AC16_1a_Advertiser.xlsx
  • Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS :
CREATING AND MODIFYING TABLES (Database assignment help )

  1. Create a new table in Datasheet View with the following options:
    1. Rename the default primary key ID field State and change the data type to Short Text. (Hint: State should remain the primary key.)
    2. Change the field size of the State field to 2.
    3. Add a new field with the name StateName and the Short Text data type.

Save the table with the name States, but do not close it.

  1. With the States table still open in Datasheet View, add the four records shown in Table 1 below. If necessary, resize the StateName field so that all field values are completely visible. Save and close the States table.

Table 1: States table

StateStateName
IDIdaho
OROregon
WAWashington
WYWyoming
  1. Open the AdRep table in Datasheet View. Add a new field following the PostalCode field with the field name DateHired and the Date & Time data type. Close the table.
  2. Open the Billboard table in Design View and make the following changes to the Height field:
    1. Convert the data type from Short Text to Number.
    2. Change the Field Size property to Single.
    3. Convert the Decimal Places property from Auto to 1.
  3. With the Billboard table still open in Design View, add Daily Effective Circulation as the Description (Optional) to the DEC field.
  4. With the Billboard table still open in Design View, change the field size property for the Location field to 75. Save the changes to the Billboard table, and then close it. (Hint: Because there were changes to data types and field sizes, the “Some data may be lost” warning message appears. The data fits within the valid ranges, so ignore this message and continue saving the table.)
  5. Import the data from the Excel support file Support_SC_AC16_1a_Advertiser.xlsx, available for download from the SAM website. Append the records to the Advertiser table. Do not create a new table, and do not save the import steps.
  6. Open the Advertiser table in Design View and make the following changes to the AdvertiserID field:
    1. Make the field the primary key.
    2. Change the Caption property to AdvID. (Hint: Do not type the period.)

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Save the changes to the Advertiser table, and then close the table.

  1. Open the Billboard table in Datasheet View, navigate to the third record (which has a BbrdID field value of LHBU01), and then enter Poster for the Type field value. Navigate to the previous record (which has a BbrdID field value of LHBE01) and enter Digital for the Type field value. Close the table.
  2. Open the Billboard Listing Query in Design View, and then add a criterion to select only those records with a State field value of WA. Run the query, and then save and close the query.
  3. Use the Simple Query Wizard to create a query based on the Advertiser table with the following options:
    1. Include all fields from the Advertiser table in the query.


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Save the query with the name Advertiser Query (which is the default name) and close it, if necessary.

  1. Create a simple form for the Advertiser table. Save the form as Advertiser Form, and then close the form. (Hint: Use the Form button to create this form.)
  2. Open the AdRep Update Form in Form View and navigate to the third record, which has the AdRepNumber field value of KS02. Change the Address field value for this record to 90 Mesa Verde St., and then close the AdRep Update Form.
  3. Create a simple report based on the Advertiser table. Save the report as Advertiser Report, and then close the report.
  4. Open the Idaho Wyoming Billboard Circulation report in Layout View, and then modify the report to match Figure 1 on the next page by following these directions:
    1. Delete the Type and Facing columns.
    2. Change the column heading for the BbrdID column and the DEC column to the headings shown in Figure 1.
    3. Sum the values in the DEC column. If necessary, expand the size of the total control so it displays completely.
    4. Change the report title from “Idaho Wyoming Billboards” to Idaho Wyoming Billboard Circulation. (Hint: Do not type the period.)

(Hint: Your report may display a different date and time than what is shown in Figure 1.)

Save and close any open objects in your database. Compact and repair your database, close it, and then exit Access. Follow the directions on the SAM website to submit your completed project.

Figure 1: Idaho Wyoming Billboard Circulation Report (CREATING AND MODIFYING TABLES AND OBJECTS)

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  • Open the file SC_AC16_2a_FirstLastName_1.accdb, available for download from the SAM website.
  • then Save the file as SC_AC16_2a_FirstLastName_2.accdb by changing the “1” to a “2”.
  • Hint: If you do not see the .accdb file extension in the Save As dialog box, do not type it. Access will add the file extension for you automatically.
  • Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

  1. Open the Billboard Listing Query in Design View. Delete the Facing field from the query, and thereafter save, run, and close the query.
  2. Create a new query in Query Design View based on the AdRep table with the following options:
    1. Add the fields AdRepNumber, LastName, FirstName, and DateHired to the query in that order.
    2. Add an ascending sort to the DateHired field.
    3. Save the query with the name AdRep Hired Query.

Run the AdRep Hired Query, and then close it.

  1. Create a new parameter query in Design View based on the Billboard table with the following options:
    1. Add the BillboardID, Location, DEC, City, and State fields (in that order) from the Billboard table to the query.
    2. Add the criterion [Enter State] (including brackets) to the State field.
    3. Save the query with the name State Billboard Query.

Run the State Billboard Query to confirm that it works. (Hint: If you use WY for the parameter value, the query should return four records.) Save and close the query.

  1. Create a new query in Design View based on the AdRep and Advertiser tables with the following options:
    1. Add the AdvertiserName field from the Advertiser table to the query.
    2. Also Add the FirstName, LastName, and PhoneNumber fields (in that order) from the AdRep table to the query.
    3. Save the query with the name AdRep-Advertiser Query.

Run the AdRep-Advertiser Query, and then save and close it.

  1. Open the Unique Cities Query in Design View. Modify the query to list all cities only once. (Hint: Click the second field in the Design grid, open the property sheet, and change the Unique Values property for the query.) Run the query, and then save and close it. (Hint: The query should return 18 records.)
  2. Create a Crosstab query based on the Billboard table with the following options:
    1. Take only data from the Billboard table in the crosstab.
    2. Use the State field for the row headings.
    3. Use the Type field for the column headings.
    4. Make use of a Count of the BillboardID field as the calculated value for each row and column intersection, and include row sums in the crosstab query.
    5. Hence Save the query with the name State-Type Crosstab.

View the query, and later save and close it.

  1. Open the Top Values Query in Design View. Modify the query to sort the Current Due amounts in descending order. Change the Return value to display only the top 25% of the records. Run the query, and then save and close it.
  2. Open the Oregon Digital Query in Design View. Add criteria to select only those records where the Type field is equal to Digital and the State field is equal to OR. Run the query, and then save and close it.
  3. Open the SqrFt Area Query in Design View. Modify the query by creating a calculated field to compute the square footage of a bulletin board. Enter SqrFt: [Height]*[Width] in the Zoom dialog box of the first empty column in the design grid. Run the query, and then save and close it.
  4. Open the Caption Query in Design View. Modify the query by adding the caption for the Facing field to Direction. Run the query, and then save and close the query.
  5. Open the No Current Due Query in Design View. Modify the query to show only records where the Current Due field is equal to 0. Run the query, and then save and close it.
  6. Open the Washington Advertisers Query in Design View, hide the State field in the query, and then save and close it. (Hint: Do not delete the State field from this query.)
  7. Open the Billboard Type Query in Design View. Add criteria to select only those records where the Type field is equal to Bulletin or to Digital. Run the query, and then save and close it.
  8. Open the Multiple Sort Query in Design View. Modify the query to sort the records in ascending order first by the AdRepNumber field and then by the AdvertiserName field. Run the query, and then save and close it.
  9. Open the Small Audience Query in Design View. Add criteria to select only those records where the value in the DEC field is less than 2000. Run the query, and then save and close it.
  10. Open the Billboards by Type Query in Design View and modify it by adding Totals to the query, as described below:
    1. For the Type field, set the total row to Group By.
    2. For the BillboardID field, set the total row to Count.

Run the query, and then save and close it. (Database assignment help)

  1. Open the G Advertisers Query in Design View. Add the G* wildcard criteria to the AdvertiserName field, so that the query only returns records when the advertiser name begins with G. Run the query, and then save and close it.
  2. Use the Report Wizard to create a new report (shown in Figure 1 below) after that based on the All Advertisers Query with the following options:
    1. Include all fields from the All Advertisers Query.
    2. Group the report by LastName and use no additional grouping in the report.
    3. Use no additional sorting in the report.
    4. Use a Stepped layout and Portrait orientation for the report
    5. Set the title of the report to All Advertisers Report.

Preview the report, and thereafter save and close it.

Figure 1: All Advertisers Report

Save and close any open objects in your database. Compact and repair your database, close it and then exit Access. Follow the directions on the SAM website to submit your completed project.

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GETTING STARTED

  • Open the file SC_AC16_3a_FirstLastName_1.accdb, available for download from the SAM website.
  • Save the file as SC_AC16_3a_FirstLastName_2.accdb by changing the “1” to a “2”.
    • Hint: If you do not see the .accdb file extension in the Save As dialog box, do not type it. Access will add the file extension for you automatically.
  • Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS(Database Design Assignment Help )

  1. Open the Relationships window and add the Billboard table to it. Then create a one-to-many relationship between the BillboardID field in the Billboard table and the BillboardID field in the Rentals table. Make the relationship enforce referential integrity and cascade update related fields. Do not make the relationship cascade delete related records. Save the relationship.
  2. With the Relationships window still open, modify the relationship between the AdRep and Advertiser tables to cascade update related fields. Do not make the relationship cascade delete related records. Save the relationships and close the window.
  3. Open the Billboard table in Design View. Use the Lookup Wizard to change the Type field to a Lookup field. Type in the following four values (in the order shown) as the list of possible values for the field: Digital, Bulletin, Poster, and Junior Poster. Limit the field values to only the items in the list, and do not allow multiple values for the field.
  4. With the Billboard table still open in Design View, delete the Facing field.
  5. With the Billboard table still open in Design View, add a new field named SqrFt after the Width field. This field is a calculated field. Use the expression Height * Width to calculate the field values. Save and close the Billboard table.
  6. Open the Rentals table in Design View and make the following updates:
    1. Convert the BillboardID field to a required field.
    2. Convert the Field Size property for the Facing field to 6.
    3. Change the data type of the Cost field to Currency, and change the Decimal Places property to 0.
    4. Change the default value of the Months field to 1.

Save the changes to the Rentals table. (Hint: Because there was a change to a field size, the “Some data may be lost” warning message will appear. Continue saving the table. The data fits within the valid ranges, so ignore this warning and continue saving the table.)

  1. Switch to viewing the Rentals table in Datasheet View, and then add the Total row to the table. The Total row should average the values in the Cost field. Sort the records in ascending order by the AdvertiserID field. Save the changes to the table, and then close the datasheet.
  2. Create an Update query to update the value of the Discount field in the Rentals table for all records to No. Run the query, and then save it as Discount Query. (Hint: 24 records will be updated by this query.)
  3. Open the AdRep table in Datasheet View, and then open the subdatasheet for Abraham Miller (who has the AdRepNumber field value of AM01). In the subdatasheet, update the Germann Inn record (which has the AdvertiserID field value of GRI03) by changing the Current Due field value to 2900.50. Close the subdatasheet and then close the AdRep table.
  4. Open the Advertiser table in Datasheet View. Find the record for Goldendale City Foundation (which has the AdvertiserID field value of GCF56) and delete this record. Close the Advertiser table.
  5. Open the Billboard table in Datasheet View, and then apply a Filter by Form to find all records where the State field is equal to ID and the Type field is equal to Digital. Toggle the filter and, for the record returned, change the DEC field value to 1724. Toggle the filter, and then save and close the table.
  6. Create a Split Form based on the Billboard table. Save the form as Billboard Split Form, and then close it.
  7. Create a Delete query for the Rentals table. Delete all rentals where the BillboardID field value is LSEU05 and the Facing field value is West. Save the query as Delete Rentals Query, run the query (Hint: Only one record will be deleted.), and then close the query.
  8. Create an Append query for the More States table. Append the State and the StateName field values in the More States table to the States table in the current database. Save the query as Append States Query, run the query (Hint: Two records will be appended.), and then close the query.
  9. Open the Insurance Query in Design View, and then modify it by adding the Insurance field to the Design grid. Insurance is a multivalued field, and each option should appear on a separate row. Run the query, save it, and then close the query.
  10. Open the Rentals Update Form in Form View, and then navigate to the last record (with the RentalID field value 1700227). Change the Months field value to 4. Navigate to the previous record in the form (with the RentalID field value 1700226). Change the Discount field value to Yes.
  11. Use the Rentals Update Form to add a new record to the Rentals table with the values shown in Figure 1 below.

Figure 1: Rentals Update Form

Rental ID: 1700229
BillboardID: LHPA03
Facing: North
Cost: 1625
Months: 3
BeginDate: 8/14/2017
Discount: No
AdvertiserID: LFS02

Save and close any open objects in your database. Compact and repair your database, close it, and then exit Access. Follow the directions on the SAM website to submit your completed project.

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